Update to Your New Email Address
Update your e-mail signature
In Outlook, this is done under Tools > Options > Mail Format > Signatures (button). You can update your e-mail address in your signature(s) here. An easy way to remind your contacts of your new e-mail address is to add a line to your email signature. Consider something such as "My e-mail address has changed to NetID@illinois.edu. Please update my contact information."
Update your off-campus mailing list subscriptions
If you subscribe to lists outside of campus, you should update your e-mail address in your subscription settings. If you subscribe to a good deal of communications, it might be difficult to remember them all. One way to remember to do this on a rolling basis, changing your settings as you receive newsletters, etc. in your inbox.
Update your Outlook cache
Outlook "remembers" recently typed e-mail addresses using a simple data storage and retrieval system called a cache. When creating new messages to campus personnel whose e-mail address has also changed to @illinois.edu, you should type full e-mail addresses so the Outlook address cache gets updated (in other words, do not rely on the auto complete feature). When typing a name and the old @uiuc.edu e-mail address appears in the auto complete list, use the Up/Down arrow keys to highlight the old address and press the Delete key to remove it from the list.
Notify your external contacts of new e-mail address
It is not necessary to notify campus constituents of your new address, but you may wish to notify those outside of the University. If you would like to send an e-mail notification of your address change to several of your local contacts, the easiest way to do this is all at once.
- From Outlook, click "New" to open a new e-mail message.
- Click in the carbon copy (Cc) field.
- In the upper right corner the dialog box, enter Show names from the "Contacts."
- Click on the names you wish to select, scroll down, hold the "Control" key and click on the next name, and so forth until that all of your local contacts to whom you wish to send the message are selected. At the bottom of the box, click on the Bcc button then click "OK." Using the blind carbon copy field ensures that your contacts' e-mail addresses are not shared with each other.
Monitor your Spam Reports and Junk Mail
As campus e-mail addresses change to @illinois.edu, e-mail messages with the new @illinois.edu may get caught by the Spam/Junk Mail filters until you add the new address to your safe senders list. Check your Spam Report and Junk E-mail regularly to ensure that legitimate e-mails are not being blocked by these filters.
For more information on the illinois.edu migration project, including Frequently Asked Questions specific to the e-mail address change, visit www.illinois.edu/goto/illinoisdomainproject.